Please note: In the number of days we exclude all public holidays as loaded in the system as well as
Compliance call list:
- In the system you can find the Compliance call list of all students who needs to receive notices under the Compliance Call list menu item.
- The student compliance and iPeople compliance are listed separately.
- A student will appear on this list if he/she has:
- a latest compliance status of Yellow / Orange or Red
- AND a Sub Status of "Awaiting Call"
- I.e. al the students who needs to receive notices will be on the list.
- Please note: We currently have 3 notices in the system, but iCollege only sends notice 1 and 2. All Students in Red compliance status
How to send Notices:
Student compliance and iPeople compliance notices can either be sent manually one at a time or it can be send in bulk
- Manual one at a time:
- Go to the Compliance call list in question (i.e. either student compliance or iPeople compliance call list)
- Search for the student in question.
- Click on the Student Performance Notice button:
- The notice in question will be sent to the student.
- The notice sent will be saved as Enrollment attachment
- And communication to the student will be noticeable on the student communication
- Bulk sending of notices:
- The notices can also be sent in bulk by clicking on the buttons under the quick filter at the top of the screen
- As soon as the notice is sent the Sub status of the student compliance / ipeople compliance will be "Notice sent"
- NOTE: Sending Student compliance and iPeople compliance happens independently on the different screens.
Student Compliance:
- When a student Enrollment is Approved we create a new green compliance status.
- The next evaluation date for this first green compliance is calculated as follows:
Enrollment Approved date + Initial compliance Days as set in preferences 
- On the next evaluation date we check if the student:
- attended any lectures
- or submitted any assessments (i.e. POE's)
- or have any Ad hoc Activity
in the time between the following dates the following start and end dates
Start date is the max of:
- Start of of compliance according to preferences
- Academic start date (intake date)
- Created date of the enrollment approved status
End date: Next evaluation date
- If the student complied according to the above we will create a new Green compliance status on the day after the next evaluation day.
- If the student did not comply according to the above we will create a Yellow compliance status with sub status "Awaiting call" & the 1st notice will be available on the student to send manually.
- NOTE: Compliance will not continue while sub status is "Awaiting call". I.e. if the notices are not sent out compliance will stay unchanged and not continue.
- In the case where compliance is Yellow status the End date / Next evaluation date will be:
Previous compliance status Notice sent date + Continuous compliance Days as set in preferences
- This process will continue until compliance reach red status OR until the Enrollment ends.
Ipeople compliance
- When the student is created we create a new green compliance status with sub status
- On the next evaluation date for this first green compliance is calculated as follows:
- Enrollment approved date + Yellow Compliance days as set in preferences
- On the next evaluation date we check if the student:
- have any ipeople tasks that is Task started or Task approved
in the time between the following dates the following start and end dates
Start date is the max of
- Start of of compliance according to preferences
- Academic start date (intake date)
- Created date of the enrollment approved status
End date: Next evaluation date
- If the student complied according to the above we will create a new Green compliance status on the day after the next evaluation day.
- If the student did not comply according to the above we will create a Yellow compliance status with sub status "Awaiting call" & the 1st notice will be available on the student to send manually.
- NOTE: Compliance will not continue while sub status is "Awaiting call". I.e. if the notices are not sent out compliance will stay unchanged and not continue.
- In the case where compliance is Yellow status the End date / Next evaluation date will be:
Previous compliance status Notice sent date + Orange compliance Days as set in preferences
- This process will continue until compliance reach red status OR until the Enrollment ends.